Ormsheim Vikings

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Privacy Policy

1. Identity of Ormsheim

If there are any questions regarding this Privacy Policy you can contact Ormsheim using details below:

Email Address: info@ormsheim.org.uk

2. What information do we collect?

You may visit our site anonymously although cookies are used to identify your session.

2.1 Contact form data

If you choose to use the enquiry form on our website, basic contact details are collected such as the email and name of the contact person

2.2 Account data

When you register for an account, we collect and store your e-mail address.

2.3 Ormsheim.org.uk item data

When you create or edit Ormsheim item, we collect your direct input, which is website domain name for use of Ormsheim service (the "Service") and possible content and settings for cookie policy pop-up notification box (the "Pop-up") display on website visitor ("End Users").

3. What do we use your information for?

Any of the information we collect may be used for one or more of the following purposes:

  • To answer your enquiry;
  • To contact you regarding our services;
  • To enable secure login for you in the Members area;

4 Legal basis

4.1 EU General Data Protection Regulation (GDPR)

The processing of your data is either based on your consent or in case the processing is necessary for the performance of a contract to which you are a party, or in order to take steps at your request prior to entering into a contract, cf. GDPR art. 6(1)(a)-(b).

If you are a resident of the EEA, you have the following data protection rights:

  • If you wish to access, correct, update, or request deletion of your personal information, you can do so at any time by emailing info@ormsheim.org.uk.
  • In addition, you can object to the processing of your personal information, ask us to restrict the processing of your personal information, or request portability of your personal information. Again, you can exercise these rights by emailing info@ormsheim.org.uk.
  • Similarly, if we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
  • You have the right to complain to a data protection authority about our collection and use of your personal information.
    For more information, please contact your local data protection authority.

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

4.2 Children's Online Privacy Protection Act Compliance

Ormsheim is in compliance with the requirements of GDPR 2018. We will not intentionally collect any information from anyone under 13 years of age. Our website and services are directed at people who are at least 13 years old or older.

5.1 Confidentiality

All data is protected by password access. We do not request or keep financial information such as your bank account details. All personnel and subcontractors are required to sign a confidentiality agreement if full confidentiality is not part of the main agreement between the parties.

5.2 Transparency

Ormsheim will keep you informed about changes to the processes to protect data privacy and security, including practices and policies. You may at any time request information on where and how data is stored, secured and used.

5.3 Monitoring

Ormsheim uses different internal and external monitoring tools to ensure hight system performance and availability.

5.4 Personal Data breach notification

In the event that your data is compromised, Ormsheim will notify you and the ICO within 72 hours by email with information about the extent of the breach, affected data, any impact on the Service and our action plan for measures to secure the data and limit any possible detrimental effect on the data subjects.

"Personal Data Breach" means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored or otherwise processed in connection with the provision of the service.

6 How we use cookies

We use our cookie collected information to make your visit more enjoyable. Cookies are also used to remember your session and keep you logged into your account. If you want to disable cookies, there is a simple procedure in most Internet browsers that allows you to turn off or delete cookies, but please remember that cookies may be required to allow you to use certain features of Ormsheim.

7 Do we disclose any information to outside parties?

Ormsheim does not sell, trade or otherwise transfer to outside parties any personally identifiable information.

This does not include trusted third parties or subcontractors who assist us in operating our website, conducting our business, or servicing you. Such trusted parties may have access to personally identifiable information on a need-to-know basis and will be contractually obliged to keep your information confidential.

We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect our or others' rights, property, or safety.

7.1 Legally required disclosure

Ormsheim will not disclose the user's data to law enforcement except when instructed by you or where it is required by law. When governments make a lawful demand for customer data from Ormsheim, we strive to limit the disclosure.
Ormsheim will only release specific data mandated by the relevant legal demand.

8 Third party services

You may access other third-party services through the Services, for example by clicking on links to those third-party services from within the Services. We are not responsible for the privacy policies and/or practices of these third-party services, and we encourage you to carefully review their privacy policies.

9. Where do we store the information?

No stored data will be transferred, backed up and/or recovered by Ormsheim outside of the European Union.

9.1 Personal data location

All data and databases are stored on Ormsheim's vendor, Hartserver in Leeds, UK. Databases and files are continuously backed up to enable restore to any point in time within a retention period of 30 days. Backups are stored on file storage at the same geographical location as the database.

10 Data access

If you are a registered user, you may access information associated with your Account by logging into our Services.

You may at any time obtain confirmation from Ormsheim as to whether or not personal data concerning you is being processed.

In your Account Page you can at any time export a data copy, which you may transmit to another controller of the data.

11. Request for rectification, restriction or erasure of the personal data

11.1. Rectification

You may at any time obtain rectification of inaccurate personal data about you.

11.2. Restriction of processing personal data

You may at any time request Ormsheim to restrict the processing of personal data when one of the following applies:

  • if you contest the accuracy of the personal data, for a period enabling Ormsheim to verify the accuracy of the personal data;
  • if the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead; or
  • if Ormsheim no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims.

11.3. Erasure

You may without undue delay request the erasure of personal data concerning you, and Ormsheim shall erase the personal data without undue delay when one of the following applies:

  • if the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
  • if you withdraw your consent on which the processing is based, and where there is no other legal ground for the processing;
  • if the personal data have been unlawfully processed; or
  • if the personal data have to be erased for compliance with a legal obligation in EU or national law.

You can also remove your account data yourself on Account Page. If you have any Membership data associated with your account, it will not be removed automatically when deleting Account data by you.

12. Data retention

12.1. Data retention policy

Membership data will due to tax regulations be retained for up to five seven fiscal years from your cancellation of your Service account.

End User Data and Account data will be erased immediately when you cancel the Service account.

12.2. Data retention for compliance with legal requirements

You cannot require Ormsheim to change any of the default retention periods, except for the reasons linked to compliance with specific laws and regulations.

13. Your consent

By using our site and/or our Service, you consent to this Privacy Policy.

14. Changes to our Privacy Policy

This Privacy Policy may be modified from time to time, so please review it frequently. If we materially change the ways in which we use or share personal information previously collected from you through our Service, we will notify you through our Service.

Changes to Privacy Policy will appear on this page, and the Privacy Policy modification will be updated (date in the bottom of this page).

15. Complaint

You may at any time lodge a complaint with a supervisory authority regarding Ormsheim’s collection and processing of your personal data with State Data Protection Inspectorate https://www.ada.lt